Termijn Tracker

Legal Deadline Management for Notaries

The termijn-tracker is a specialized tool designed for notary offices to prevent professional liability claims arising from missed legal deadlines. It automates the extraction and calculation of critical dates from dossier exports—such as land registry certificates, mortgage certificates, and tax filing deadlines—transforming raw data into an urgency-sorted action list.

What it does

• Audit Automation: Scans CSV/Excel exports of notary dossiers to identify key dates.
• Deadline Calculation: Automatically identifies expiration windows for soil certificates (bodemattest), urban planning excerpts, and mortgage certificates relative to the planned deed date.
• Succession Tracking: Monitors the 4-month window for inheritance tax filings (aangifte nalatenschap).
• Risk Assessment: Categorizes deadlines by urgency (Expired, <14 days, <30 days) and highlights the legal consequences of missing them.
• Data Integrity: Generates a "Gap Report" for dossiers with missing key dates, ensuring no hidden risks are left unmonitored.

Why use this skill

Manual tracking of notary deadlines is prone to human error and highly time-consuming. This skill acts as a second pair of eyes, ensuring that every compromise-defined deed date and certificate validity is cross-referenced instantly. It provides a high-level kantoor-wide overview that would otherwise take hours of manual sheet-checking.

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