How does this skill help me avoid being disqualified from a government tender?

The skill extracts every "must-have" requirement and mandatory document from your RFP, then cross-references them against your draft to ensure nothing—from a signature to a page limit—is missing before submission.

What specific files and tools are included in the purchase?

This skill includes a Python-based extraction utility, a compliance matrix template (Excel/HTML), and a logic-driven auditing agent designed to handle complex DOCX and PDF documents.

Can I use this skill with any LLM or AI agent platform?

Yes, the skill is compatible with standard Python 3.8+ environments and works best with agents capable of processing large text blocks, such as GPT-4 or Claude 3.5 Sonnet.

Does the tool understand the context of my answers, or is it just searching for keywords?

While the initial matching uses keyword-based extraction for 100% coverage, the final audit phase applies semantic reasoning to ensure your answer actually addresses the intent of the RFP requirement.

Can this skill process scanned PDF documents or images of tender calls?

To ensure accuracy, scanned PDFs or images must be converted via OCR (Optical Character Recognition) software before the skill can analyze the text and generate the compliance matrix.

How are updates handled if tender formats or compliance regulations change?

Updates are provided periodically to improve extraction logic and include new reporting formats; you will receive a notification through the marketplace whenever a new version is available for download.

tender compliance matrix

Example session with this skill installed

Extract requirements from call_for_proposals.txt and check my draft_response.docx for any exclusion risks or missing scoring criteria.

Read your context and instructions
Compiled the tender compliance matrix

I have processed the call for proposals and audited your draft. The extraction identified 24 distinct requirements, including 3 high-priority exclusion clauses. While your draft covers most technical aspects, there is an exclusion risk regarding the formatting of the financial annex.

Compliance check · Horizon Grant 2024 · ⚠️ 3 gaps

Exclusion risks:

REQ-004 (Page 12): Financial tables must use the template in Annex III. Your draft currently uses a custom table format.

REQ-012 (Page 5): Digital signature must be PAdES compliant. Ensure the final PDF is not just a scan.

Deadline: October 15, 2024, 17:00 CET via the Funding & Tenders Portal.

Status	n
Covered	18
Partial	2
Missing	1
Checklist	3

Biggest gaps:

CRIT-02 (Impact): The "Dissemination Plan" is missing the specific KPIs required on page 22 (15 points at stake).

CRIT-05 (Management): Risk assessment table lacks a mitigation strategy for "consortium breakup" (10 points at stake).

Documents to prepare:

Signed Declaration of Honour (Annex I)
Technical Description (Part B)
Detailed Budget Table (Annex III)
SME Self-assessment (if applicable)

The compliance matrix has been generated

tender-output/compliance-matrix.xlsx
tender-output/compliance-matrix.html

Next steps

Update the financial table to match the Annex III template to remove the exclusion risk.
Draft the missing Dissemination Plan KPIs using the wording from page 22 of the call.
Re-run the match command once the new sections are integrated to verify coverage.

Connects securely to your tools. The creator never sees your data.

About this skill

Public tenders and grant applications are won or lost on technicalities. Missing a single mandatory document or exceeding a page limit can trigger immediate exclusion. This skill automates the extraction of strict requirements from RFP documents and audits your draft response for compliance gaps.

What it does

Requirement extraction identifies obligations, eligibility criteria, and exclusion clauses from PDF, DOCX, or text calls.
Compliance mapping generates a matrix linking specific call requirements to sections in your draft response.
Exclusion risk detection flags high-priority items like missing signatures, deadline formats, and mandatory attachments.
Scoring analysis highlights gaps in areas with high point allocations to maximize evaluation scores.
Reporting produces Excel and HTML matrices for team coordination and project management.

How it works

Extract text from the call for tenders and its annexes, ensuring page numbers are preserved for traceability.
Run extraction to identify "shall/must" statements, deadlines, and page limits using the provided Python utility.
Run matching to compare your draft response against the extracted requirements, identifying keyword overlaps.
Final audit where the agent reviews the draft to confirm substantive compliance beyond simple keyword matching.

Frameworks & tools

Uses a Python 3.8+ script (standard library only) for text processing and matrix generation. Compatible with DOCX, TXT, and MD formats.

Why this beats prompting it yourself

Manual prompting often misses obscure exclusion clauses hidden in footnotes or annexes. This skill uses a systematic extraction script to ensure 100% coverage of the text before applying AI reasoning to judge the quality of the answers.

Use cases

Grant writing to ensure all eligibility criteria and mandatory attachments are addressed.
Public procurement to avoid exclusion risks in complex government RFPs.
Quality assurance for consulting teams managing high-volume proposal pipelines.
Scoring optimization to ensure high-value evaluation criteria are prominently featured.

Known limitations

This tool is a working aid, not legal advice. Scanned PDFs require OCR before processing. The initial matching is keyword-based and requires manual agent review for final accuracy.

How to use

Skills on Agensi run inside your AI agent. Copy the prompt, paste it into your agent, and it connects to Agensi and installs this skill for you. If a payment is needed, your agent shows it to you first.

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tender compliance matrix