minutes and actions

Transcripts from Zoom, Teams, or Google Meet often end up as dead files that nobody reads. This skill transforms messy meeting transcripts and raw notes into professional Word minutes, searchable action registers, and individual follow-up drafts. It handles the tedious work of tracking open items across recurring meetings so tasks don't slip through the cracks.

What it does

• Transcript processing cleans and parses .vtt, .srt, and .docx files to generate speaker-indexed summaries.
• Action tracking assigns unique IDs to tasks, extracts owners and due dates, and carries forward open items from previous meetings.
• Document generation builds formatted .docx minutes, .xlsx action logs, and .ics calendar reminders for upcoming deadlines.
• Email drafting creates personalized follow-up templates for each participant listing their specific responsibilities.

How it works

1. Ingest data by providing a transcript file or meeting notes and the previous actions.json register for context.
2. Extract structured data into a minutes.json format covering decisions, topics, and owner assignments.
3. Execute build script to merge new data with the historical register and generate the document suite.
4. Review and fix any flagged items, such as missing owners or dates, before finalizing the professional output.

Frameworks & tools

The skill relies on a Python 3.8+ script using only the standard library. It processes common meeting export formats including VTT, SRT, and DOCX.

Why this beats prompting it yourself

Generic prompts often lose track of action items across multiple sessions or fail to format Word tables correctly. This skill uses a persistent JSON register to ensure continuity and a dedicated Python script for precise document structure.

Use cases

• Manage board or condo association meetings with formal minute requirements.
• Track project milestones across weekly syncs without manual spreadsheet updates.
• Generate client-ready summaries and action lists immediately after discovery calls.
• Convert classroom discussions into structured study notes and assignments.

Known limitations

Requires Python 3.8+ for document generation. It cannot record or transcribe live audio directly; you must provide the text or transcript file first.