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    Meeting Notes Action Gate

    1

    Turn messy meeting notes into an accountable action list with owners and deadlines — and a PASS/REVISE verdict before you share.

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    Meeting Notes Action Gate

    Meeting Notes Action Gate

    Example session with this skill installed

    Meeting: Customer Success Escalation — Northwind Logistics
    Date: 2026-04-09
    Attendees: Lena (CS Lead), Omar (Support), Tess (Account Manager), Rico (Eng on-call)

    Notes
    Northwind is at risk of churn after three P1 tickets this month. Lena said we need to
    get in front of their VP Ops before Friday if we can.

    Omar will look into the ticket backlog and circle back. Tess to follow up with the
    customer about the SLA credit. Rico and Omar should sync on the webhook retry bug.

    Decision: We will offer a one-time 15% credit on April invoice if they renew for 12 months.
    Lena confirmed with Finance on the call. Tess owns the commercial conversation.

    Also discussed whether to fly someone onsite next quarter — no decision, just ideas.

    Someone should draft a written incident summary for Northwind. ASAP.

    Next steps kind of left hanging. Maybe reconvene next week?

    • Read your context and instructions
    • Compiled the meeting notes action

    Meeting Notes Action Gate

    1. Gate Summary

    | Verdict | REVISE |
    | Gate Score | 0 / 100 |
    | Action items | 5 |
    | Blocking issues | 4 |
    | Warnings | 2 |
    | Ready to share | no |

    2. Action Items

    1. Get in front of Northwind VP Ops (churn risk) | Lena | 2026-04-10 (anchored from “before Friday”) | complete* (soft-phrasing warning)
    2. Look into the ticket backlog and circle back | Omar | — | vague
    3. Follow up with customer about the SLA credit | Tess | — | vague
    4. Sync on the webhook retry bug | Rico & Omar | — | multi-owner
    5. Draft written incident summary for Northwind | someone | ASAP | needs-owner

    3. Decisions Log

    Offer 15% one-time April credit if 12-mo renewal | Confirmed by Lena + Finance | Owner: Tess

    4. Open Questions

    • Onsite visit next quarter? (undecided)
    • Next reconvene date? (not scheduled)

    5. Blocking Issues (why REVISE)

    A2/A3 — vague verbs + no deadlines
    A4 — two owners = no DRI
    A5 — “someone” + ASAP (never invent owners/dates)

    6. Warnings

    A1 soft phrasing (“get in front of” / “if we can”)
    Next meeting only implied (“maybe next week”)

    7. Shareable Copy (DRAFT — do not send until fixed)

    [ ] Lena: Book VP Ops call re churn — by 2026-04-10
    [ ] Omar: [SPECIFY backlog deliverable] — [ADD DATE]
    [ ] Tess: [SPECIFY SLA credit email/terms] — [ADD DATE]
    [ ] [SINGLE DRI]: webhook retry plan — [ADD DATE]
    [ ] [NAME OWNER]: incident summary — [ADD DATE]

    8. Meeting Notes JSON

    {
  "verdict": "REVISE",
  "gate_score": 0,
  "ready_to_share": false,
  "meeting_date": "2026-04-09",
  ...
}

    Connects securely to your tools. The creator never sees your data.

    What you get

    Clean messy notes before sending them to the teamExtract who owns what, by when, from a transcriptGate notes before stakeholder or client shareCatch vague language (“follow up”, “look into”, “ASAP”)Stop multi-owner diffusion (“Rico and Omar will sync”)Standardize follow-ups for recurring meetings

    About this skill

    The problem

    Most meeting notes fail after the call: vague verbs, no owners, no dates, and “the team will handle it.” People share them anyway—and nothing moves.

    What it does

    Meeting Notes Action Gate is a pre-share quality gate, not a summarizer. It:

    • Extracts action items, decisions, and open questions
    • Requires exactly one owner, a concrete deliverable, and a real deadline
    • Flags vague language, multi-owner diffusion, missing owners/deadlines, and ASAP/TBD
    • Returns a PASS / REVISE verdict and a Gate Score (0–100)
    • Produces a paste-ready Shareable Copy plus Meeting Notes JSON

    Frameworks & tools

    • Accountability rules (valid owner / valid deadline)
    • Vague-language taxonomy (follow up, look into, circle back, sync on…)
    • Deterministic gate scoring and hard REVISE gates
    • Works from pasted notes or transcripts in any SKILL.md agent

    Why this beats prompting it yourself

    • Enforced ownership and deadlines—or explicit flags (never invents people/dates)
    • Blocking vs warning classification so you know what must be fixed before share
    • Anti-diffusion: two owners = no owner
    • Shareable Copy ready for Slack/email/Notion after you decide to send
    • JSON for trackers and ops tooling
    • Read-only: does not post or email for you

    Use cases

    • Team standups and weekly syncs
    • Client or customer escalation notes
    • Leadership meetings that need clear DRIs
    • Any notes you almost sent but shouldn’t yet

    Known limitations

    • Does not transcribe audio/video
    • Does not facilitate live meetings or replace sprint planning
    • Relative deadlines need a meeting date to anchor
    • Sensitive HR/legal content should get human review before sharing

    How to install

    Works the same in every agent - Claude, Cursor, Codex, Copilot and 20+ more.

    ~30 seconds
    1. 1

      Download the ZIP

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    2. 2

      Unzip into your skills folder

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    3. 3

      Ask your agent to use it

      Restart the agent if it was already running. It picks the skill up automatically - no config needed.

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