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Grok Bot+18 agentsMeeting Action Extractor
Convert messy meeting transcripts, call notes, and chat threads into structured executive summaries, owner-assigned action items, and risk logs.
Free
meeting-action-extractor
Example session with this skill installed
Please process these notes from today's Sprint Planning (2023-10-25). Sarah: "We need the API docs done by Friday." Dave: "I'll take that." Sarah: "Should we use GraphQL?" Dave: "No, let's stick to REST for now." We also decided to delay the UI overhaul. Mark mentioned he's blocked by the database migration.
- Read your context and instructions
- Compiled the meeting-action-extractor
Extraction complete. I have classified the API documentation as a P0 task and flagged the database migration as a critical blocker.
Section 1 — Meeting Metadata & Signal Snapshot
| Meeting Topic | Date/Time | Participants | Decisions | Action Items (A/U) | Blockers |
|---|---|---|---|---|---|
| Sprint Planning | 2023-10-25 | Sarah, Dave, Mark | 2 | 1 (1/0) | 1 |
Section 2 — 3-Sentence Executive TL;DR
The team met to define priorities for the upcoming sprint and resolve architectural questions. We finalized the decision to use REST over GraphQL and postponed the UI overhaul to prioritize core backend stability. The immediate critical path requires Dave to complete API documentation by Friday to unblock downstream tasks. [48 words]
Section 3 — Finalized Decisions Locked In
Decision: Use REST API instead of GraphQL.
Rationale: Efficiency and consistency with current stack. [Dave/Sarah, 2023-10-25]
- Decision: Delay UI overhaul. Rationale: Focus resources on backend and documentation. [Group, 2023-10-25]
Section 4 — Action Items Tracker
| ID | Priority | Action Item | Owner | Due Date | Source |
|---|---|---|---|---|---|
| A1 | P0 | Complete API documentation | Dave | 2023-10-27 | [Sarah/Dave] |
Section 5 — Open Proposals, Risks & Blockers
| Category | Description | Impact | Resolver | Next Step |
|---|---|---|---|---|
| Blocker | Database migration delay | Blocks sprint progress | Mark | Identify root cause |
Section 6 — Ready-to-Send Follow-Up Recap
Hi team, following our sprint planning: we are moving forward with REST for the API and have deferred the UI overhaul to focus on stability. Dave is handling the API documentation (due Friday). Mark is currently blocked by the database migration, which we need to address immediately to maintain our timeline. Please reach out if you have updates on the migration status. [72 words]
Accountability & Readiness Verdict: READY
Next steps
- Copy the Recap into the project Slack channel.
- Schedule a 15-minute sync with Mark regarding the database blocker.
- Log A1 into the Jira sprint board.
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About this skill
Turn Messy Meeting Transcripts & Chat Threads into Accountable Action Items
Generic AI meeting summaries blend casual brainstorming with actual decisions, invent deadlines nobody agreed to, and bury critical blockers in paragraphs of text.
Meeting Action Extractor processes raw call transcripts, voice-note dumps, and Slack/Telegram threads with the rigor of a Technical Program Manager — separating approved decisions from open proposals and flagging every unassigned task.
What It Delivers (Complete 6-Section Operations Blueprint)
- Meeting Metadata & Signal Snapshot: Compact table showing participants detected, finalized decisions count, assigned vs. unassigned action items, and open blockers.
- 3-Sentence Executive TL;DR: Strictly 45 to 80 words covering why the meeting happened, the single biggest outcome, and the immediate critical path.
- Finalized Decisions Log: Bullet list of locked-in choices with stated rationale and exact speaker/timestamp attribution (
[Speaker, 14:20]). - Prioritized Action Items Tracker (
P0 / P1 / P2): Structured Markdown table with Task ID (A1, A2...), Priority, Verb-First Action, Owner, Due Date, and Dependencies. - Open Proposals, Risks & Blockers Table: Separates deferred ideas (
Parking Lot) and technical/operational blockers from finalized decisions. - Ready-to-Send Follow-Up Recap (60–120 Words): Copy-pasteable message formatted for Slack, Telegram, or Email to align the team immediately.
Strict Attribution & Anti-Hallucination Guardrails
- Zero Invented Owners or Deadlines: Never guesses task owners or calendar dates. Labels missing owners as
Unassigned (Needs Owner)and missing deadlines asTBD (Needs Date). - Brainstorm vs. Decision Separation: Never turns rejected ideas or unapproved proposals into committed tasks.
- Secret Redaction & 3-Tier Verdict: Automatically redacts leaked API keys/passwords in raw chat dumps and ends with
READY(all tasks assigned and dated),NEEDS INPUT(lists unassigned/undated items to confirm), orHOLD(flags falsified minutes or leaked secrets).
Quick Start Prompt
"Use meeting-action-extractor to turn this 45-minute sprint planning transcript into decisions, a P0-P2 action table, and a Slack recap."
How to use
Skills on Agensi run inside your AI agent. Copy the prompt, paste it into your agent, and it connects to Agensi and installs this skill for you. If a payment is needed, your agent shows it to you first.
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