Internal Investigation Plan Builder
Builds impartial, defensible investigation plans and terms of reference for HR, compliance, and audit teams.
$6.99
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Grok Bot+18 agentsInternal Investigation Plan Builder
Example session with this skill installed
Create a plan to investigate a report of a procurement manager splitting a single £8,000 order into two £4,000 orders to bypass the £5,000 approval threshold. Business rationale is unknown.
- Read your context and instructions
- Compiled the internal investigation plan
I have developed a structured investigation plan focused on the reported purchase order splitting. The plan prioritizes evidence preservation and neutral fact-finding to determine if a policy breach occurred.
Internal Investigation Plan
1. Case Context and Evidence Status
- Allegation Source: Internal report/Whistleblowing.
- Known Facts: Two £4,000 orders placed with the same vendor within a specific timeframe.
- Unknowns: Authorisation status, business justification for splitting, and intent of the Procurement Manager.
4. Allegation-to-Question Matrix
| Allegation ID | Neutral Issue | Questions to Test | Alternative Explanation | Evidence Required | Status |
|---|---|---|---|---|---|
| AL-01 | PO Splitting | Were orders deliberately split to bypass the £5,000 limit? | Phased delivery or vendor-imposed billing constraints. | ERP logs, PO timestamps, Vendor comms. | To Confirm |
| AL-02 | Policy Breach | Did the Procurement Manager deviate from the standard approval workflow? | Emergency procurement or pre-approved exemption. | Procurement Policy, Approval audit trail. | To Confirm |
5. Evidence Acquisition and Preservation Register
| Item/Source | Custodian | Relevance | Preservation | Priority |
|---|---|---|---|---|
| ERP PO Records | Finance IT | Verifies timing and value of transactions. | Snapshot/Export | High |
| Email Comms | IT Admin | Reveals intent and vendor coordination. | Legal Hold | Medium |
| Procurement Policy | HR/Compliance | Establishes the standard against which action is measured. | Document retrieval | High |
6. Interview Sequence and Themes
- IT/Finance Lead: Technical verification of PO entry and approval bypass triggers.
- Vendor Contact (Optional): Clarify if split billing was requested by the vendor.
Procurement Manager (Subject): Provide opportunity to explain the business rationale and respond to policy deviation.
Next steps
- Formalize the Evidence Preservation Request to IT for the identified ERP logs.
- Assign an Independent Investigator who does not report to the Procurement Manager.
- Verify the specific Procurement Policy version active at the time of the orders.
Disclaimer: This plan is for guidance and planning only. It does not constitute legal advice or a finding of fact. Consult HR or Legal Counsel before taking disciplinary action.
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About this skill
Turn fragmented, unverified allegations into a defensible investigation roadmap. This skill helps HR, compliance, and internal audit teams structure inquiries that preserve procedural fairness and evidence integrity without pre-judging outcomes. It bridges the gap between a reported concern and a formal investigation by generating neutral terms of reference, evidence registers, and interview sequences.
What it does
- Scoping & Terms of Reference defines boundaries, timeframes, and mandate to prevent scope creep.
- Allegation-to-Question Matrix breaks reports into neutral issues with testable questions and alternative explanations.
- Evidence Preservation maps records to custodians and specifies lawful access and chain-of-custody requirements.
- Interview Sequencing plans witness order and neutral themes to ensure fair opportunity for response.
- Risk & Fairness Controls identifies retaliation risks, conflict of interest, and necessary independent decision gates.
- Review Mode audits existing plans for bias, procedural defects, or missing safeguards.
How it works
- Intake provides the allegation summary, organizational context, and known facts or reporting pathways.
- Analysis identifies immediate risks to safety or evidence and determines the independence of proposed investigators.
- Drafting builds the structured plan including matrices for evidence, interviews, and decision rights.
- Validation checks the plan for biased language, missing alternative hypotheses, and procedural gaps.
Frameworks & tools
This tool is platform-agnostic, designed for use by HRBP, Compliance Officers, and Internal Auditors. It follows standard governance principles for corporate investigations and workplace grievances.
Why this beats prompting it yourself
Standard prompts often fail to account for alternative explanations or procedural independence, leading to biased investigation plans. This skill enforces a structured framework that separates fact-finding from disciplinary decisions and ensures every allegation is mapped to specific, lawful evidence paths.
Use cases
- Planning an inquiry into suspected procurement fraud or policy breaches.
- Structuring a response to a formal workplace grievance or whistleblowing report.
- Auditing a draft investigation plan for bias or lack of procedural fairness.
- Mapping evidence requirements for complex, multi-issue misconduct cases.
Known limitations
Does not provide legal advice, conduct surveillance, or determine guilt. Output is for planning only and requires review by authorized HR or legal professionals.
Find more skills like this on the Claude Skills Marketplace, the Codex Skills Marketplace and the Gemini Skills Marketplace, or browse Claude Skills for Business & Operations.
Does not provide legal advice or findings of guilt. Requires professional review for jurisdiction-specific labor laws. Cannot execute data collection or conduct actual interviews.
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- 1
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- 3
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