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Grok Bot+18 agentsGov/Enterprise RFP Compliance Checker
Extract mandatory requirements, formatting rules, and deadlines from RFPs into a zero-fail compliance matrix.
$7.99
Gov/Enterprise RFP Compliance Checker
Example session with this skill installed
Federal IT Modernization RFP === {{rfp_text}}: "SOLICITATION NO: HHS-2026-IT-0042 SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS L.1 Submission Due Date: All proposals must be received electronically via SAM.gov no later than November 18, 2026, at 2:00 PM Eastern Standard Time. Late submissions will not be evaluated under any circumstances. Questions regarding this RFP must be submitted in writing to the Contracting Officer via email (co_rfp@hhs.gov) by October 24, 2026, 5:00 PM EST. L.2 Proposal Format: Offerors shall submit their proposal in three (3) separate volumes: Volume I - Technical Capability; Volume II - Past Performance; Volume III - Cost/Price.
- Volume I shall not exceed 35 pages (excluding Cover Sheet, Table of Contents, and Resumes).
- Volume II shall not exceed 15 pages.
- Volume III has no page limit.
- Formatting: All documents must use 12-point Times New Roman font, 1-inch margins on all sides, and single line spacing. Tables and graphics may use 10-point Arial font.
- All files must be submitted as searchable PDF files, except the Cost Model which must be an unlocked Microsoft Excel workbook (.xlsx) with all formulas intact. L.3 Mandatory Attachments: Offerors must submit a signed Standard Form 33 (SF-33), completed Section K Representations and Certifications, and proof of an active Secret Facility Security Clearance. Failure to provide proof of FCL at the time of proposal submission will result in immediate disqualification." {{agency_context}}: "We are bidding as the Prime Contractor with two small business subcontractors. We need to verify clear page limits and required legal attachments."
- Read your context and instructions
- Compiled the gov enterprise rfp
RFP HHS-2026-IT-0042: Compliance Matrix (Section L)
1. Critical Deadlines & Submission Milestones
| Milestone / Event | Date & Time (with Time Zone) | Method / Platform | Mandatory / Action Required |
|---|---|---|---|
| Written questions cutoff | Sat, Oct 24, 2026, 5:00 PM "EST" as written (see time zone note). Safe target: before 5:00 PM EDT (02:30 IST, Oct 25) | Email to the Contracting Officer, co_rfp@hhs.gov | Submit all questions in writing. Send early, since Oct 24 is a Saturday. |
| Proposal due date | Wed, Nov 18, 2026, 2:00 PM EST (UTC-5) = 00:30 IST, Thu Nov 19 | Electronic upload via SAM.gov | Must be received by the deadline. Late proposals are not evaluated "under any circumstances." |
| Pre-bid conference | Not stated in excerpt | n/a | Check the full solicitation. |
| Amendment acknowledgment | Not stated in excerpt | Likely via SF-33 or a separate form | Confirm the mechanism in the full RFP and any amendments. |
Time zone note: DST ends Nov 1, 2026. On Oct 24 Eastern Time is EDT (UTC-4), so the Q&A deadline's "EST" label is technically inconsistent. Literal EST would be 6:00 PM EDT, while the likely intent is 5:00 PM local Eastern. Treat the earlier reading as binding. The Nov 18 deadline falls in true EST. Both are early morning for your team in IST, so plan your internal cutoffs accordingly.
Time remaining (from Oct 12): 12 days to the Q&A cutoff, 37 days to submission.
2. Formatting & Administrative Requirements
- Page Limits:
- Vol I (Technical Capability): 35 pages max, excluding Cover Sheet, Table of Contents, and Resumes.
- Vol II (Past Performance): 15 pages max. No exclusions are stated, so assume cover and TOC count.
- Vol III (Cost/Price): no page limit.
- Typography & Layout:
- Body text: 12-pt Times New Roman, 1-inch margins on all sides, single spacing.
- Tables and graphics: 10-pt Arial permitted.
- Not specified: headers/footers, footnotes, and page-number font size. Keep these within 12-pt TNR or the 10-pt Arial allowance.
- File Format & Organization:
- Three separate volumes: I Technical Capability, II Past Performance, III Cost/Price.
- All files must be searchable PDF (no scanned images).
- Exception: the Cost Model must be an
unlocked .xlsx with
all formulas intact. No values-only paste, no password protection.
- File naming convention and file-size limits: not stated.
- Submission Mode & Copies:
- Electronic only, via SAM.gov. No physical copies are mentioned.
- SF-33 must be signed. Signature method (wet or digital) is not specified.
3. Mandatory Deliverables & Attachment Matrix
| Volume / Section | Item / Form / Deliverable | RFP Reference | Compliance Criterion | Disqualification Risk |
|---|---|---|---|---|
| Admin (volume unspecified) | Standard Form 33 (SF-33) | L.3 | Must be signed | High |
| Admin (volume unspecified) | Section K Representations & Certifications | L.3 | Must be completed in full | High |
| Admin (volume unspecified) | Proof of active Secret Facility Security Clearance (FCL) | L.3 | Proof must be included at the time of submission | Critical: immediate disqualification |
| Vol I | Technical Capability volume | L.2 | ≤35 pages, excluding cover, TOC, resumes | High |
| Vol II | Past Performance volume | L.2 | ≤15 pages | High |
| Vol III | Cost/Price volume | L.2 | Searchable PDF narrative/pricing | Medium |
| Vol III | Cost Model workbook | L.2 | Unlocked .xlsx, formulas intact | High |
| All volumes | Format compliance | L.2 | 12-pt TNR, 1" margins, single spacing, searchable PDF | High |
4. Disqualification Red Flags & Traps
FCL proof (L.3): The only requirement explicitly tied to "immediate disqualification." Obtain written verification of your active Secret FCL now (e.g., from your Facility Security Officer or the cognizant security office). The excerpt doesn't define what counts as acceptable "proof."
Late receipt (L.1): The deadline is for receipt, not sending. Upload early, because portal congestion or registration problems are not excuses.
Time zone mismatch: The Q&A deadline's "EST" label is inconsistent with EDT in October, and both deadlines fall in the early hours IST. Confirm the clock your team is working to.
Locked or flattened Cost Model: Any password, hidden or protected sheet, hard-coded values, or broken links can render Vol III non-compliant.
Non-searchable PDFs: Scanned signature pages and exhibits must still be OCR'd or be part of text-searchable files.
Font and margin drift: Tables or figures that use the wrong font (anything other than 10-pt Arial) or exceed margins will violate the format rules. Check embedded graphics and images with text.
Vol II page count: There is no stated exclusion for the cover or TOC, so do not assume the Vol I exemptions carry over.
Subcontractor content: Subcontractor material (past performance, resumes, certifications) counts toward page limits unless the full RFP says otherwise.
Saturday question deadline: The Contracting Officer's mailbox may not be monitored over the weekend. Don't wait for confirmation of receipt.
5. Bid/No-Bid Compliance Readiness Score
Estimated Operational Complexity: Medium-High. The format rules are straightforward. The FCL gate and the SAM.gov submission path are what raise the risk.
- Compliance Friction Points (candidate Q&A questions, submit by Oct 22 to be safe):
1.
Subcontractor treatment (your stated context): Do the two small business subs need their own FCLs or Section K certifications? Does subcontractor past performance count against the 15-page limit? Is a small business subcontracting plan or teaming agreement required? None of this appears in the excerpt.
2.
FCL proof: What documentation is acceptable (e.g., DCSA verification, CAGE code, facility clearance letter)? Is the prime's FCL alone sufficient?
3.
SAM.gov submission: SAM.gov is usually used for posting solicitations rather than receiving proposals. Confirm the exact upload mechanism, the required SAM registration, file-size limits, and the number of files allowed.
4. Vol II exclusions: Are the cover sheet and TOC excluded from the 15-page limit as in Vol I?
5. Cost Model placement: Does the .xlsx belong inside Vol III, and is a PDF export required in addition?
6. Section K scope: Does it go in a separate admin file or within a particular volume?
7. File naming and size: Any naming convention or per-file size cap?
8. Time zone: Confirm the Q&A cutoff as 5:00 PM Eastern local time (EDT).
9.
Missing sections: Section M (evaluation criteria), amendment acknowledgment, and any pre-bid conference are not in the excerpt. Review the full solicitation before finalizing the bid decision.
Readiness call: Conditional bid.
Go if FCL verification can be produced now and the sub-related questions get answered.
No-bid if FCL proof can't be assembled before submission.
Connects securely to your tools. The creator never sees your data.
About this skill
Missing a single mandatory requirement in a government or enterprise RFP results in immediate disqualification. Manual extraction is prone to human error, especially when deadlines and formatting rules are buried in hundreds of pages of legalese. This skill automates the creation of a zero-fail compliance matrix.
What it does
- Deadline mapping extracts all Q&A cutoffs, pre-bid conferences, and submission windows with time zone precision.
- Formatting enforcement identifies font sizes, margin widths, page caps, and volume splitting rules to ensure administrative compliance.
- Deliverable tracking builds a structured list of every required form, attachment, and certificate mentioned in the solicitation.
- Risk identification flags high-risk clauses and "traps" that typically lead to non-responsive rejections.
- Complexity scoring provides a Bid/No-Bid readiness assessment based on operational friction points.
How it works
- Input solicitation by pasting the raw RFP text or specific sections like Instructions to Offerors (Section L) and Evaluation Criteria (Section M).
- Define context by providing optional details about your organization or prime/subcontractor status.
- Execute audit to trigger the extraction of all "shall," "must," and "mandatory" requirements.
- Review matrix to get a structured table ready for your proposal operations tracker.
Frameworks & tools
This skill is designed for proposal managers and capture teams working with federal (FAR/DFARS), municipal, or large-scale corporate procurement documents.
Why this beats prompting it yourself
Generic prompts often miss subtle formatting constraints or buried attachment requirements in long documents. This skill uses specific linguistic triggers for procurement compliance to ensure no "must-pass" item is overlooked.
Use cases
- Federal RFP Review to extract Section L and M requirements for government bids.
- Enterprise Tenders to map out complex submission portals and file naming conventions.
- Compliance Auditing to double-check a finished proposal against the original solicitation directives.
- Bid/No-Bid Analysis to quickly assess if the administrative overhead is worth the pursuit.
Known limitations
Requires raw text input; it cannot browse external portal URLs or download protected PDF files directly. Users should verify all extracted dates against official amendments.
How to use
Skills on Agensi run inside your AI agent. Copy the prompt, paste it into your agent, and it connects to Agensi and installs this skill for you. If a payment is needed, your agent shows it to you first.
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