Expense Claim Evidence Checker
This skill automates the first-pass review of expense claims by cross-referencing receipts, policy limits, and business justifications to ensure compliance before reimbursement.
$6.99
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Grok Bot+18 agentsExpense Claim Evidence Checker
Example session with this skill installed
Review this claim: £450.00 total. Train £120 (receipt attached), Hotel £280 (receipt attached), Dinner £50 (no receipt, policy limit is £35). Manager hasn't signed off yet.
- Read your context and instructions
- Compiled the expense claim evidence
I have reviewed the expense claim for £450.00. The review identified a policy limit breach and missing evidence for the dinner expense, along with a pending approval status.
Expense Claim Evidence Review
1. Claim Summary
- Claimant: [Not Provided]
- Period: [Not Provided]
- Total claimed: £450.00
- Main categories: Travel, Accommodation, Meals
- Review purpose: Pre-reimbursement audit
2. Evidence Checklist
| Claim line | Receipt / invoice | Date | Amount | Business purpose | Approval | Notes |
|---|---|---|---|---|---|---|
| Train | Yes | [Not Seen] | £120.00 | [Not Stated] | Pending | Receipt attached. |
| Hotel | Yes | [Not Seen] | £280.00 | [Not Stated] | Pending | Receipt attached. |
| Dinner | No | [Not Seen] | £50.00 | [Not Stated] | Pending | Evidence missing. |
3. Policy and Limit Review
| Claim line | Relevant rule or review point | Status | Comment |
|---|---|---|---|
| Dinner | Meal limit: £35.00 | Exception | Amount exceeds policy limit by £15.00. |
| Overall | Manager Approval | Pending | Claim requires formal sign-off. |
4. Exception Log
| Priority | Issue | Evidence needed | Owner | Suggested action |
|---|---|---|---|---|
| High | Missing Receipt | Itemized dinner receipt | Claimant | Request receipt or justification. |
| High | Limit Breach | Over-limit justification | Claimant | Reclaim £35 or seek exception. |
| Medium | Missing Approval | Manager sign-off | Approver | Route for electronic approval. |
5. Suggested Follow-Up Message
"Regarding your expense claim for £450.00, we require a receipt for the £50.00 dinner expense. Please note the standard meal policy limit is £35.00; if this was a pre-approved exception, please provide the supporting documentation. We also await manager approval to finalize processing."
Next steps
- Contact the claimant to obtain the missing dinner receipt and justification for the over-limit spend.
- Verify the business purpose for the travel and accommodation lines.
- Forward the claim to the relevant manager for formal approval.
Connects securely to your tools. The creator never sees your data.
About this skill
Manual expense auditing is slow, inconsistent, and prone to oversight. This skill automates the first-pass review of expense claims by cross-referencing receipts, policy limits, and business justifications to ensure compliance before reimbursement.
What it does
- Evidence verification checks for receipts, supplier names, dates, amounts, and tax details for every line item.
- Policy alignment compares expenses against user-defined meal, travel, hotel, and mileage limits.
- Risk detection flags duplicate receipt numbers, overlapping dates, and split claims designed to bypass approval thresholds.
- Tax & coding prompts identifies VAT/GST recovery opportunities and potential payroll or fringe benefit tax triggers.
- Communication drafting generates neutral, professional follow-up messages for claimants or approvers regarding missing info.
How it works
- Context ingestion accepts claim details, receipts, and specific company policy rules.
- Analysis runs a multi-point check against evidence presence, policy limits, and duplicate indicators.
- Reporting generates a structured exception log and approval readiness categorization.
Frameworks & tools
Works with raw claim data, receipt images/text, and internal policy documents. Compatible with any finance workflow requiring pre-approval audits.
Why this beats prompting it yourself
Generic prompts often miss subtle duplicate indicators or fail to maintain the neutral, evidence-based tone required for corporate compliance. This skill enforces a rigorous, multi-step audit structure that ensures no category or tax prompt is overlooked.
Use cases
- Pre-payment audit to verify all receipts match claim lines before finance hits pay.
- Policy enforcement for high-volume travel claims where manual limit checking is tedious.
- Internal controls to identify potential duplicate submissions across different reporting periods.
- Grant reporting to ensure expenses align with specific funding restrictions and documentation requirements.
Known limitations
Does not provide final tax, legal, or fraud determinations. Requires manual input of company policies for specific limit checking.
Find more skills like this on the Claude Skills Marketplace, the Codex Skills Marketplace and the Gemini Skills Marketplace, or browse All Claude Skills.
Does not make final tax or legal determinations. Cannot verify receipt authenticity. Requires user-provided policy rules for specific limit enforcement.
How to use
- 1
Connect your agent to the Agensi MCP
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- 2
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- 3
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