Community Org Governance

The problem

Small organizations often operate with incomplete records, missing resolutions, and unclear membership logs. When a grant is audited or a director is removed, gaps in meeting minutes and failed quorums become major legal and financial liabilities.

What it does

• Converts messy meeting notes or transcripts into formal, defensible minutes using proper resolution wording.
• Verifies decision validity by checking quorums, notice periods, and conflict of interest disclosures against the constitution.
• Maintains a structured governance folder including registers for directors, members, and statutory filings.
• Generates board packs including agendas, matters arising, and decision-required summaries.
• Tracks annual filing deadlines for UK entities like CICs, charities, and companies limited by guarantee.

Why this beats prompting it yourself

General LLMs often "hallucinate" governance facts or use vague language like "it was agreed" instead of legally recognized resolution formats. This skill enforces strict UK governance standards, distinguishes between "present" and "in attendance" for quorum, and refuses to invent missing structural facts.

Use cases

• Drafting minutes from a rough WhatsApp transcript of a board meeting.
• Auditing a contentious decision to see if it met the constitutional majority and notice requirements.
• Setting up a filing calendar for a new Community Interest Company (CIC) or PTA.
• Preparing a structured board pack for a quarterly trustee meeting.

Known limitations

Defaults to UK jurisdiction (Companies House and Charity Commission). Does not provide legal advice or draft formal constitutional amendments for filing.